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Adding your vehicle

To watch a video about this, click here.

Before you can start to claim mileage in MyExpenses you will need to add your vehicle.

If you are logging in for the first time you will see a bar at the top of the Welcome screen, use the link to go to the Vehicle Screen.

Vehicle banner

Otherwise this can be found in the user profile section which is located on the drop down tool bar, select the “Add a new vehicle” link. On the ‘’Add Vehicle’’ screen fill out the necessary information for your vehicle.

Vehicle registration and vehicle category. You can also enter your full vehicle details from the make, model, vehicle and transmission drop downs.

Vehicle details
All fields that are yellow are mandatory fields, information must be entered in these fields to proceed.

Following on you can add notes which will be attached to this vehicle. If auditing is activated you will also be asked to enter the date the vehicle was used from and whether it is an additional or replacement vehicle.

Add a new vehicle details
Add a new vehicle details

You will need to agree to the Terms and Conditions and then use the Submit button to either save the vehicle for immediate use or for it to be authorised by a member of the administration team, once this has done the vehicle can be used in MyExpenses.

Submit vehicle details

An email notification will be sent to confirm that the vehicle has been created and is ready to use within the system.

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